Batch & docket control
Create scanning lots, register physical file bundles, assign departments and record types, and monitor targets against actual intake.
Enterprise document platform
eDastavez
From physical docket to governed digital archive
An enterprise document digitisation and records management platform that unifies high-volume intake, batch control, scanning, OCR, indexing, quality review, search, retention and audit across departments and locations.
Command overview
Every stage. One accountable workflow.
eDastavez connects physical and digital records in one governed processing trail, giving every team a live view of what was received, processed, reviewed, retained or archived.
Structured scan intake
Upload PDF, PNG, JPEG and TIFF records against the exact batch and docket with scan mode, classification and ownership context.
OCR processing
Queue uploaded scans for OCR, track processing state and expose completion status directly in the document register and workbench.
Indexing & quality control
Route OCR-ready records to a controlled work queue for metadata indexing, validation, return and departmental approval.
Searchable document register
Find records by title, batch, docket, department, status, date and configurable indexing fields instead of searching physical shelves.
Audit & operations intelligence
Monitor throughput, queue health, user activity, document state and archive progress from role-aware dashboards and audit trails.
A controlled path from intake to archive.
Every record moves through defined capture, validation and governance stages while its physical and digital context stays connected.
Prepare
Receive, classify and organise physical or digital records into accountable processing batches.
Capture
Capture records to governed quality profiles, attach operational context and begin OCR processing.
Index & validate
Apply configurable metadata and naming rules, review quality, and route exceptions for correction.
Search & govern
Publish approved records to a searchable archive with permissions, audit history and management visibility.
One records foundation across the enterprise.
Adapt the same governed processing model to high-volume archives, active departmental records and distributed service operations.
Legacy archive digitisation
Convert physical backlogs into indexed, searchable records through controlled batches and quality gates.
Departmental records
Apply department-specific classifications, metadata and approval paths without fragmenting the archive.
Distributed capture operations
Coordinate scan stations, offices and processing teams with shared queues and live operational visibility.
Regulated information
Control access, retention, audit history and lifecycle actions for records with governance obligations.
Enterprise discovery
Make approved records discoverable through structured metadata, full-text search and integration-ready services.
The operation, made visible.
Real screens from the eDastavez operations environment. Hover or scroll through the interfaces to explore the workflow.
Built for enterprise records at scale.
Deploy eDastavez across departments, business units and locations with configurable information models, controlled access and integration-ready services.
Enterprise ingestion
- Structured intake for physical and born-digital records
- Bulk imports, scan-station capture and controlled upload
- Batch, box, docket and document-level traceability
- Automated OCR routing and exception queues
Configurable information model
- Department-specific taxonomies and record classes
- Custom metadata, validation rules and naming standards
- Versioning, retention stages and approval workflows
- Multilingual indexing and full-text discovery
Integration & interoperability
- API-ready services for ERP, CRM and line-of-business systems
- Flexible import and export for common document formats
- Identity-provider and single sign-on compatibility
- Configurable notifications and downstream workflow triggers
Security, governance & resilience
- Role-based access with separation of duties
- Immutable activity history and end-to-end auditability
- Encryption-ready storage and controlled data residency
- Backup, recovery, monitoring and lifecycle governance
Define departments, record classes, metadata, roles, retention policies and approval paths.
Link identity, storage and line-of-business systems through governed integration services.
Ingest legacy archives in validated waves with reconciliation, quality gates and exception handling.
Monitor service health, processing queues, access activity, retention and adoption from one control layer.
Turn enterprise records into an operating asset.
Explore how eDastavez can support your document volumes, business units, information model, integrations and governance requirements.